What is the time frame for retaining employee information after employment has ended?

Posted in : First Tuesday Q&A NI on 1 April 2014
Emma-Jane Flannery
Arthur Cox

The most appropriate way to consider this query is to look at the retention of employee information generally.

Under the Data Protection Act 1998 records must be kept for a set period of time. The Act does not however set out any specific minimum or maximum periods for retaining personal data.

Instead, it says that: “Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.”

This is the fifth data protection principle and in practice it means that an employer will need to:

  • review the length of time they keep

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Back to Q&A's This article is correct at 02/09/2015
Disclaimer:

The information in this article is provided as part of Legal-Island's Employment Law Hub. We regret we are not able to respond to requests for specific legal or HR queries and recommend that professional advice is obtained before relying on information supplied anywhere within this article.

Emma-Jane Flannery
Arthur Cox

The main content of this article was provided by Emma-Jane Flannery. Contact telephone number is 028 9023 0007 or email Emma-Jane.Flannery@arthurcox.com

View all articles by Emma-Jane Flannery