Our staff travel (in their own cars) on company business and are given an allowance for fuel. We want to issue a policy regarding their responsibilities whilst driving on company business. What types of things should we include within the policy?

Posted in : First Tuesday Q&A NI on 3 April 2012
Arthur Cox
Arthur Cox
Issues covered:

Whilst you are contributing to the cost of business fuel, there are perhaps fewer requirements that can be imposed upon the employee than in the case of a company car, where you may need to ensure compliance with fleet insurance provisions etc.

However, some suggested provisions include:

That the company will not bear any responsibility for any driving related offences incurred while on company business or otherwise, including any fines for speeding, driving while under the influence, or any other driving offence;

That the running costs (tax, insurance, MOT, servicing etc) of the employee’s vehicle will remain the responsibility of the employee;

That when using the car on company business,

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Back to Q&A's This article is correct at 02/09/2015

The information in this article is provided as part of Legal-Island's Employment Law Hub. We regret we are not able to respond to requests for specific legal or HR queries and recommend that professional advice is obtained before relying on information supplied anywhere within this article.

Arthur Cox
Arthur Cox

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