How long should a written warning be kept on file?

Posted in : Seamus Says - Employment Law Discussion on 3 May 2019
Hannah McGrath
O'Reilly Stewart

Can you advise what is deemed to be a reasonable amount of time for a first formal written warning on an employee record? Is 12 months deemed excessive?

Hannah:  Well, basically, there's no set timeframe that you should put down for your warnings. What we do generally look through is that LRA Code of Practice on disciplinary and grievances. And what they have laid out in there is, for verbal warnings, they put an example of six months down. And for written warnings, they put an example of 12 months down. And if anything occurs within that time, then you take further action on that. So,

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This article is correct at 03/05/2019

The information in this article is provided as part of Legal-Island's Employment Law Hub. We regret we are not able to respond to requests for specific legal or HR queries and recommend that professional advice is obtained before relying on information supplied anywhere within this article.

Hannah McGrath
O'Reilly Stewart

The main content of this article was provided by Hannah McGrath. Contact telephone number is 028 9032 1000 or email

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